Backdated tenancies
When you add a tenancy that already started, you tell Propero what date the tenant is paid up to. Rent tracking starts the day after, and that day becomes the rent day.
Sometimes you add a tenancy weeks or months after it began. You might have been collecting rent on a spreadsheet, or you only just downloaded Propero. Either way, Propero handles this deliberately so you don't open the app to a wall of false arrears.
Where tracking starts
When the lease started before today, the Financials step of tenant setup asks Paid up to and including instead of advance rent, and it defaults to today. Set it to the last day your tenant has actually paid for, and rent tracking starts the day after: "Rent is tracked from the day after this date. Earlier payments are not recorded."
Propero won't create historical periods marked overdue, and it won't send reminders about rent you already collected off-app. The date can't be earlier than the lease start or later than today.
Your paid-to date sets the rent day
The day after your paid-to date is the first day rent is charged again, and the schedule is built from there. If that day doesn't fall on the cycle the lease start implies, Propero says so before it builds anything, with an alert on Next:
Rent day will move to Thursday "The tenant is paid to Wednesday 9 September, so rent will be due every Thursday from 10 September."
Fortnightly rent reads "every second Thursday" and monthly rent "on the 10th of each month". Tap Continue and the heatmap, the due dates, and the reminders all follow the tenant's real payment day rather than the lease start's weekday. Cancel takes you back to the date.
The Check the details step shows the result under Lease terms as two rows, Paid to with the date and Rent due with the day of the week, so you can see where the schedule lands before you confirm.
On Payment Overview, a note under the heatmap reads Rent tracked from [date] when tracking began after your paid-to date, so you can see at a glance where the schedule starts.
What the original start date still does
The lease start date you enter still matters:
- It's recorded on Lease Overview as the tenancy's official start
- It's the earliest date you can be paid up to, and it sets the cycle Propero measures the paid-to date against
- It drives the lease status: a future start date shows as Pending until that day, then turns Active on its own
Tenancies that haven't started yet
A lease starting today or later isn't asked for a paid-to date, because there's nothing to be paid up to. It gets Advance rent paid instead, for rent the tenant has already handed over, applied to the first period or periods of the schedule. Choose My tenant moves in soon and you're asked for neither.
For ongoing part payments after setup, see Recording payments.
Related guides
Setting up rent
Rent is always entered as a weekly figure during tenant setup, with bond defaulting to four weeks. Terms are read-only once the lease is running.
Recording payments
Tap a heatmap cell on Payment Overview to log the date and amount received, and see how partial payments, overpayments, and colours work.